Office of Administration
Privacy Statement

Office of Administration

It's important that you understand our privacy position. As a state governmental agency, the Office of Administration is a public governmental body subject to Chapter 610 of the Revised Statutes of Missouri, commonly known as the Sunshine Law. If an appropriate request is made to this office for information that is subject to disclosure by the Sunshine Law, the Office of Administration will be required to disclose the information requested, even if it may include your personally identifiable information.


While you browse the web site, our operating system will automatically record the following information:

  • The name of the domain from which you accessed our web site. For example, if you are connecting from an America Online account, the fact that someone who visited this web site uses AOL as an internet service provider will be known, but the individual e-mail address of the user will not be known.

  • The date and time any page on our site was accessed.

  • The address (also called the URL) of the web site from which any page on this site was linked. For example, if you clicked on a hyperlink on the State of Missouri website to reach the Office of Administration web site, that fact is recorded. However, as discussed above, your identity remains unknown

  • The type of browser being used, such as "Netscape Version X.X" or "Internet Explorer Version X.X".

  • The type of operating system you use such as Macintosh, Unix, or Windows.

This tracking system does NOT record information about individuals. This information is used to monitor traffic and improve this site.


Web sites within the Office of Administration using cookies will be listed in this section of the OA Privacy Statement.

The On-Line Vendor Registration application uses session cookies in order to facilitate your transaction. A session cookie is used to store state information only within a session. These cookies are cached only while a user is visiting the web server issuing the session cookie and are deleted from the cache when the user closes the session.

The EASe On-Line application uses session cookies in order to process your application. A session cookie is used to store information only within a session. These cookies are cached only while a user is visiting the web server issuing the session cookie and are deleted from the cache when the user closes the session.

Google Analytics

Missouri Office of Administration uses Google Analytics to provide additional information about how people use our site. Google will put persistent cookies on your browser. These cookies collect anonymous traffic data; no personal information is kept via cookies. You can find out more about Google Analytics cookies from the Google Analytics Terms of Service. If you block cookies from Google, you can still view our content, but we will not be able to use information from your visit to improve our site.


If you send us e-mail, the message will usually contain your return address. If you include personal information in your e-mail, we may use that information in responding to your request. E-mail is not necessarily secure or confidential. Send only the information that is necessary for us to answer your question or process your request.

Requests for Information

There are various locations on the Office of Administration web site where you may request that information, such as applications, be mailed to you. Should you make a request for information, the personally identifiable information you disclose as part of making that request is disclosed to staff at the Office of Administration so that your request may be fulfilled.

Vendor Registration
The On-Line Vendor Registration form requires users to give contact information (name, email, and postal address) and unique identifiers (FEN and social security number). The customer's contact information is used to send back registration confirmation information to the customer, as well as being able to reply back to the customer through the On-Line Bidding Feedback mailbox. This web site gives users the option for changing and modifying information previously provided through the on-line registration form. The information provided is entered in the Statewide Accounting and Financial System and the Internet System. The record of retention has not been established for the information, a schedule for retainment is being developed.

Personnel Application Request Form
Information collected through the "Mail Me an Application Form" is sent through e-mail to the Division of Personnel. Information collected is used to send a paper application through standard mail to the applicant. The information is retained for two business days in the event of an inquiry. Generally, the information is discarded after the two-day period, but our practice is dependent on workload.

Application for Bid Information (Construction Work)
The Bidder's List application information is used to notify Contractors of projects in their stated interest. The information submitted by the contractor is entered into a Project Management System and is retained permanently or until the firm is no longer in business.

Architect/Engineer Related Services Database Form
Information collected from the Architect and Engineers form is entered into a Project Management System. It is used for the Architect/Engineer qualification based selections (QBS), according to Chapter 8 of the Missouri Revised Statutes, The information will be retained in the Project Management System permanently or until the firm is no longer in business.

Links to Other Sites

Our site provides links to other web sites. The privacy policies described here do NOT apply to any external sites. Read the privacy policies of other sites you visit. Be informed. You are the person best qualified to protect your own privacy.

Notice of Change to Policy

We will post any changes in this privacy policy at least 30 days prior to the change taking effect unless ordered by a court to do so sooner.

For More Information

If you have any questions or comments about our privacy policy, contact


Last modified: 12/23/11