In accordance with subsection 2 of section 285.530, RSMo, "Any entity contracting with the state or any political subdivision of the state shall only be required to provide the affidavits required in this subsection to the state and any political subdivision of the state with which it contracts, on an annual basis".
Affidavit of Work Authorization Annual Renewal Process
If a vendor has previously submitted an Affidavit of Work Authorization to a state agency or university, the entity may renew the Affidavit of Work Authorization by following the steps below.
- Vendor completes the Affidavit of Work Authorization Annual Renewal Document (available at Renewal Document link below) in the presence of a notary.
- Notary signs, dates, and seals with notary rubber stamp seal or engraved embossed seal (seal required if notary is required to have a seal) the Affidavit of Work Authorization Annual Renewal Document.
- Vendor submits the Affidavit of Work Authorization Annual Renewal Document to the Office of Administration, Division of Purchasing within the vendor’s expiration month/year (see Vendor Database Link below for your expiration month/year).
- Vendor submits the Affidavit of Work Authorization Annual Renewal Document to the Division of Purchasing by e-mail at firstname.lastname@example.org; fax at 573-526-9815; or by mail to Division of Purchasing, P.O. Box 809, Jefferson City, MO 65102.
The Division of Purchasing maintains this database that lists vendors that have previously provided the required documentation indicating their enrollment and continuous participation in the E-Verify Federal Work Authorization Program to the State of Missouri. This database provides each vendor’s name, E-Verify company identification #, and expiration month/year of Affidavit of Work Authorization. (Note: A vendor will be removed from the database if the vendor does not renew their Affidavit of Work Authorization as stated above.)