This is senior-level professional work involving procurement and related fiscal activities for the purchasing operation of a state agency. An employee in this class is responsible for the procurement and allocation of expendable and non-expendable materials, supplies, equipment, and services for a state agency.
Assumes responsibility for the procurement operation of a state agency.
Coordinates and implements agency purchasing procedures; conducts training for agency staff involved in procurement to explain rules, regulations, and procedures; oversees compliance.
Receives, approves, and consolidates internal requisitions for materials, supplies, and equipment from the various units of an agency; contacts sources of supply to obtain physical specifications and price quotations; submits completed requisitions to the Division of Purchasing and Materials Management.
Establishes and/or assists the Division of Purchasing and Materials Management in establishing service contracts; aids program/facility staff in formulating scopes of work; consults with Division of Purchasing and Materials Management staff, program/facility staff, and vendors to clarify contract related issues; participates in bid evaluations; awards or recommends the awarding of service contracts.
Makes direct purchases of supplies within limits allowed by state regulations; contacts local sources of supply, obtains price quotations, and selects the vendor.
Reviews specifications and gives administrative approval for commodities and the scope of work section in professional services contracts for compliance with regulations.
Maintains a record of funds expended and encumbered on the basis of periodic accounting reports; checks internal requisitions to insure that funds are sufficient to cover the estimated cost of the requested purchase.
Approves and consolidates internal requisitions; prepares requisitions in accordance with the rules and policies of the OA Division of Purchasing and Materials Management.
Confers with administrative staff in questionable cases referring major problems involving policy to an administrative superior.
Provides administrative staff with prices and related information as an aid in estimating budgetary requirements for procurement; prepares material substantiating the annual budget request as it relates to procurement.
Confers with administrative staff regarding procurement and fiscal matters; assists in the preparation of specifications for supplies, equipment, materials, and contracted services.
Contacts vendors to resolve problems with late shipments, damaged or incorrect products, and noncompliance with contracted services and/or rental agreements.
Maintains contract files; notifies affected programs/facilities of expiration dates; processes renewals, revisions, and requests for discontinuance, as appropriate.
Conducts research to determine industry standards and price breaks, and to locate new, substitute, and hard-to-find products.
Arranges for the transportation and delivery of purchased equipment and supplies.
Supervises a small office staff in the preparation of requisitions and the maintenance of related records.
Receives general administrative supervision.
Performs other related work as assigned.
Comprehensive knowledge of the sources of supply and the approved methods of obtaining required materials and supplies efficiently and economically.
Comprehensive knowledge of the principles of fiscal and budget management as applied to procurement of expendable and non-expendable supplies.
Comprehensive knowledge of state statutes and procedures related to purchasing.
Comprehensive knowledge of office procedures, practices, and equipment.
Comprehensive knowledge of the principles and practices of public and business administration.
Comprehensive knowledge of the agency's organization and designated contacts regarding purchasing.
Intermediate knowledge of the application of information technology relative to procurement.
Skill in the interpretation and application of department policies and procedures.
Ability to estimate the operating needs of departmental units.
Ability to develop and apply procedures for the centralized control of division procurement activities.
Ability to supervise subordinate staff.
Ability to establish and maintain effective working relationships with administrative officers, other agency personnel, vendors, and the general public.
(The following requirements will determine merit system eligibility, experience and education ratings, and may be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers. When practical and possible, the Division of Personnel will accept substitution of experience and education on a year-for-year basis.)
One or more years of experience as a Procurement Officer I or a Buyer II with the Missouri Uniform Classification and Pay System.
A Bachelor's degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Accounting, or Business or Public Administration; and,
Three or more years of technical or professional experience in procurement, accounting, or closely related fiscal management activities of which one or more years involved primary procurement responsibility for a small facility or a medium-size organization.
(Additional experience at or above the level of a Senior Office Support Assistant, Account Clerk II, or Storekeeper I which primarily involved procurement activities may substitute on a year-for year basis for deficiencies for the required education.)
(24 earned graduate credit hours from an accredited college or university in the specified areas may substitute for one year of the required general experience.)