This is entry-level professional work involving a variety of business management activities or support service functions such as procurement and supply, fiscal controls, and service contracts.
Directs a variety of support service functions such as: expenditure control; accounting; maintenance of files and records; requisitioning, storage, issuance, and/or local procurement of supplies and equipment; approval of requisitions for payment of operating expenses; selection, placement, and supervision of staff; and operation of a central switchboard and/or duplication and mailing.
Assists department heads and other personnel in the preparation of specifications for supplies and equipment; contacts vendors to obtain information on cost, availability, and conformance to specifications.
Purchases items from vendors; contacts vendors to obtain price quotations; and investigates and processes claims for merchandise damaged in transit.
Assists in compiling budget information relative to personnel, supplies, office and equipment rentals, repairs, replacement or additions of equipment, and repairs or alterations of buildings and grounds.
Processes invoices and contract documents according to internal and departmental policies and procedures.
Reviews purchase requests for accuracy and completion; enters purchase requests into fiscal tracking system; and enters purchasing documents into statewide used accounting system.
Prepares and/or assists in the preparation of grant applications; provides assistance in tracking grants; and assists in the maintenance of a grant database.
Performs fixed asset management functions, which includes tracking physical inventory, processing documents for procurement and disposal of fixed assets, and preparing reports.
Reconciles expenditures in the fiscal tracking system to the statewide accounting system.
Reviews, processes, and maintains labor distribution profile requests utilizing available reporting tables.
Selects, trains, and supervises support service and clerical staff.
Exercises independent judgment and initiative under close supervision; work is reviewed for conformance to established policies and procedures.
Performs other related work as assigned.
Intermediate knowledge of business practices, procedures, and equipment.
Introductory knowledge of the principles and practices of office organization and management, including the supervision and training of personnel.
Introductory knowledge of the general principles of fiscal control, procurement and supply, and related support service functions.
Ability to interpret and apply agency or facility policies and procedures.
Ability to understand and carry out directions and maintain records.
Ability to establish and maintain effective working relationships with vendors, staff, and the general public.
Ability to supervise, train, and evaluate staff and plan and organize their work.
(The following requirements will determine merit system eligibility, experience and education ratings, and may be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers. When practical and possible, the Division of Personnel will accept substitution of experience and education on a year-for-year basis.)
A Bachelor's degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Accounting, Public or Business Administration, or a closely related field.
Four or more years of clerical experience in fiscal or budgetary controls, procurement, accounting or bookkeeping, or closely related areas, including two or more years in a supervisory or semi-technical capacity (at or above the level of a Senior Office Support Assistant, Account Clerk II, or Storekeeper I); and possession of a high school diploma or proof of high school equivalency.
(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for a maximum of two years of the required general experience at a rate of 30 earned credit hours for one year. An additional 30 earned credit hours from an accredited college or university may substitute for a maximum of one year of the required specialized experience.)