This is professional supervisory and general administrative work involving a variety of business management or support service functions, such as procurement and supply, maintenance, fiscal controls, accounting and/or program activities of considerable scope and complexity. Responsibilities require initiative and independent judgment in devising and installing new work methods in applying complex rules, procedures, and regulations.
Directs a variety of complex support service functions such as: personnel; expenditure control; maintenance and upkeep of buildings and grounds; requisitioning, storage, issuance, and/or local procurement of supplies and equipment; accounting; and approval of requisitions for payment of operating expenses.
Monitors compliance and reconciles balances for accounts upon receipt of the appropriate authorization from the accounting office; supervises staff responsible for maintaining records.
Gathers and compiles projected expenditure information and monitors expenditures; assists in preparing the facility or agency budget; and prepares or assists in the preparation of reports.
Prepares or assists in the development of grant requests and contracts; monitors expenditures for compliance with fiscal requirements.
Maintains or assists in the maintenance of a grant database.
Approves service contract documents and statewide accounting system encumbrances; approves and ensures processing of procurement and service contract invoices.
Researches, develops, and prepares scope(s) of work, bid documents, and amendments and determines vendor selection for procurement of supplies, equipment, and services.
Directs and/or approves processing of orders, expense accounts, out-of-state travel requests, invoices, receivers, payment vouchers, and purchase requests and monitors for compliance with rules, procedures, regulations, and fiscal requirements.
Assists in development of budget plan; prepares journal vouchers.
Performs fixed asset management functions relating to inventory which includes records maintenance, locations, storage, transfers, surplusing, reporting, and annual reviews.
Responds to inquiries from state officials, customers, vendors, and the general public.
Selects, trains, and supervises staff.
Exercises independent judgment and initiative under general supervision; work is reviewed for conformance to established policies and procedures.
Performs other related work as assigned.
Comprehensive knowledge of business practices, procedures, and equipment.
Comprehensive knowledge of the principles and practices of office organization and management, including the supervision and training of personnel.
Intermediate knowledge of the general principles of fiscal control, procurement and supply, and related support service functions.
Ability to interpret and apply agency or facility policies and procedures.
Ability to understand and carry out directions and maintain records.
Ability to establish and maintain effective working relationships with vendors, staff, and the general public.
Ability to supervise, train, and evaluate staff and plan and assign their work.
(The following requirements will determine merit system eligibility, experience and education ratings, and may be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers. When practical and possible, the Division of Personnel will accept substitution of experience and education on a year-for-year basis.)
One or more years of experience as an Executive I, Accountant I, or Supply Manager I with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.
A Bachelor's degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Accounting, Public or Business Administration, or a closely related field; and,
One or more years of professional or technical experience in the administration of fiscal or budgetary controls, procurement, accounting or bookkeeping, or closely related areas.
(24 earned graduate credit hours from an accredited college or university in the specified areas may substitute for the required experience. )
(Clerical experience in fiscal or budgetary controls, procurement, accounting or bookkeeping, or closely related areas will substitute on a year-for-year basis for the first two years of college; experience in the areas listed above in a supervisory or semi-technical capacity (at or above the level of a Senior Office Support Assistant, Account Clerk II, or Storekeeper I) may substitute on a year-for-year basis for deficiencies in the required college education.)