Personnel Clerk

  • Personnel Clerk
  • What will I be doing?
  • Do I qualify?
  • Can I be successful?
  • Benefits
  • How do I apply?
Class Number: 
0627
Exam Components: 
Rating of Education & Experience, 100%
Annual Salary Range:
$28,668.00 – $39,708.00
Twice-a-Month Salary Range:
$1,194.50 – $1,654.50
Pay Grade: 
A16

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Definition

This is specialized technical work in human resources/personnel administration.

Job Duties

Performs independent functions requiring the application of expertise relating to human resources, personnel, and/or payroll.

Assists in hiring activities by posting job opportunities, scheduling interviews, screening applicant information to verify eligibility, checking references, requesting required background checks, and ensuring that appointments made from merit certificates are in compliance with State regulations.

Coordinates new hire orientation with staff and disseminates information regarding employee benefits; informs employees of policies and procedures; responds to a variety of personnel and payroll questions; and arranges for necessary vaccinations (i.e., Hepatitis) and/or health screenings (i.e., Tuberculosis skin tests).

Enters and updates employee personnel actions, contact information, deductions, and tax withholdings into the payroll system.

Coordinates and/or supervises timekeeping activities; reviews leave balances for accuracy; reviews compensatory time for compliance with Fair Labor Standards Act (FLSA); monitors Family and Medical Leave Act (FMLA) and shared leave usage; and assists with compensatory time and annual leave payouts.

Supervises and trains staff in a personnel office; assigns and reviews work; approves leave requests; and completes annual performance appraisals.

Oversees and ensures the accurate and timely preparation and processing of a variety of payroll and personnel transactions and related documents.

Assists in collecting, verifying, and submitting necessary information for position allocation and reallocation requests.

Assigns and tracks position codes; enters position information into payroll system; performs position maintenance; and creates and updates organizational charts.

Generates personnel and payroll information reports and verifies accuracy.

Maintains personnel files and other confidential information.

Completes initial injury reports for work-related accidents and submits workers’ compensation claims.

Processes personnel transactions and ensures compliance with rules and regulations; contacts appropriate agency personnel staff to resolve discrepancies by recommending action codes and/or other information necessary to authorize pending transactions.

Maintains Merit System registers; certifies available eligible candidates from merit registers in accordance with requests from appointing authorities; audits actions taken on returned merit certificates for conformance with State laws and regulations and ensures appointment accuracy; and contacts appropriate agency personnel staff to resolve discrepancies and determine appropriate course of action.

Processes position transactions and ensures compliance with policies, procedures, and/or allocation determinations; contacts appropriate agency personnel staff to resolve discrepancies by recommending appropriate information necessary to authorize pending transactions.

Exercises independent judgment and action in the performance of duties under general supervision.

Performs other related work as assigned.

Areas of Interest: 
Human Resources & Development

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(The following minimum qualifications will determine merit system eligibility.  Allowable experience and education substitutions are provided in italics below the corresponding minimum qualification statement; no other substitutions will be permitted.  These minimum qualifications may also be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers.)

One or more years of Senior Office Support Assistant experience with a primary focus in human resources/personnel administration with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.

OR

A Bachelor’s degree from an accredited college or university.

OR

Four or more years of office experience, including one or more years of complex experience with a primary focus in hiring activities, personnel and payroll transactions, time and leave accounting, or other related human resources/personnel administration activities, and possession of a high school diploma or proof of high school equivalency.

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the general experience at a rate of 30 earned credit hours for one year.)

Please note that documentation that supports your eligibility (i.e. transcripts, employment records, etc.) may be required at any time during the application and hiring process. If you do not possess the minimum qualifications, please consider one of many other employment opportunities with the State of Missouri.

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Key Skills

Do you possess the key skills which are considered essential for successful employment in this classification?

Intermediate knowledge of procedures and rules applied to personnel transactions.

Intermediate knowledge of federal and state statutes, regulations, rules, policies, and procedures, such as FMLA, FLSA, Equal Employment Opportunity (EEO), and Americans with Disabilities Act (ADA).

Intermediate knowledge of office management and supervision techniques.

Intermediate knowledge of human resources/personnel administration, including position classification, time and leave accounting, performance reporting, and other human resources/personnel processes.

Intermediate knowledge of computer programs used for personnel, payroll, and leave transactions.

Skill in the application and interpretation of regulations, rules, policies, and procedures.

Skill in correlating information required for personnel reports.

Ability to maintain complex personnel records and use computer software to prepare reports.

Ability to complete assignments accurately within specified time frames.

Ability to train and provide direction to staff, plan work assignments, and evaluate performance.

Ability to communicate effectively.

Ability to exercise judgment and discretion in the performance of duties.

Ability to establish and maintain effective working relationships with agency employees, management, other personnel offices, and the general public.

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The following link will provide you with general information about State of Missouri employee benefits.

View benefits

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