Fiscal And Administrative Manager

Band Class Number Annual Salary Range Twice-a-Month Salary Range
1 8028 $40,380.00 – $65,364.00 $1,682.50 – $2,723.50
2 8029 $47,556.00 – $77,184.00 $1,981.50 – $3,216.00
3 8030 $57,084.00 – $93,084.00 $2,378.50 – $3,878.50
Areas of Interest: 
Accounting, Auditing & Finance
Exam Components: 
Rating of Education & Experience, 100%
Selective Certification: 
Certification of eligibles from the FISCAL AND ADMINISTRATIVE MANAGER register may be based on specialized background/criterion associated with the following: accounting, administrative support mgmt, auditing, budgeting, commodity purchasing, contracting, fiscal & administrative mgmt, general fiscal management, grants, housing loan servicing, managerial, minority and/or women business, multi-family housing, prof supv-fiscal & admin, professional supervisory, purchase of services, reimbursements. Applicants should describe their related qualifications in detail on their merit application and may be requested to provide proof of their credentials.

This is administrative and managerial work in the direction, planning, analysis, and coordination of fiscal and/or related administrative services. Duties may be in specialized areas such as accounting, auditing, budgeting, or purchasing, or may encompass responsibilities in one or more fiscal-related or administrative support areas.

(This classification is part of the broad-banded management service. The Division of Personnel may assign positions on any of the three bands or managerial levels based on duties and/or responsibilities.)

This description may not include all of the duties, knowledge, skills, or abilities associated with this classification.
Examples of Work

Directs or assists in the overall planning, development, and administration of the assigned fiscal or related administrative support programs or services; assists in the direction of the development and implementation of departmental planning issues.

Directs or assists administrative personnel in general management aspects of policy development and program planning, management, and coordination as related to assigned responsibilities; assists in the evaluation of the effect of policy and/or organizational changes and new programs.

Reviews and/or revises programs in area of responsibility to ensure compliance of operations with laws, regulations, policies, plans, and procedures.

Participates in the development, implementation, or interpretation of new or revised program, departmental, or legislative initiatives.

Participates in conferences, training sessions, and meetings relating to areas of assigned responsibility .

Directs and/or participates in budget preparation, the preparation of periodic and special budgetary, financial and related statistical reports, the monitoring of expenditures according to budget allocations/appropriations, and recommends and/or initiates cost saving measures.

Reviews reliability and integrity of financial data and identification measurement and reporting means.

Recommends policies for improving fiscal or related administrative services, identifies opportunities for improving operations, and suggests solutions to identified problems.

Selects, trains, directs, and evaluates staff in assigned fiscal and/or related program areas.

Directs or assists in the direction of the compilation and presentation of financial data and reports for management.

Conducts investigations, institutes special studies, and prepares and/or reviews reports and related information to evaluate existing organizations, policies, procedures, and practices as related to the assigned program.

Represents and/or serves as a liaison for the assigned area of responsibility; maintains contact, cooperates with, and addresses federal, state, local, and community organizations, and other interested groups pertaining to the assigned programs.

Negotiates or administers contracts, grants, and cooperative agreements with federal, state, local, and community organizations.

Interprets and explains applicable federal and state legislation, rules, regulations, and procedures to subordinate staff, management, vendors, contracting agencies, and others.

Exercises considerable initiative and judgment in planning and carrying out assignments; receives general administrative direction; work is reviewed through conferences, reports, and evaluation of operational results.

Performs other related work as assigned.

Knowledge, Skills, and Abilities (KSAs)

Comprehensive knowledge of the principles and practices of public administration, including budgeting, fiscal administration, purchasing, program planning, policy formulation, and general administrative systems.

Comprehensive knowledge of general governmental accounting, auditing, and/or procurement principles, procedures, and related fiscal practices.

Comprehensive knowledge of governmental budgeting, fiscal management, and grants and contract management.

Comprehensive knowledge of an assigned specialty area.

Comprehensive knowledge of current issues and theories related to the assigned program.

Comprehensive knowledge of managerial techniques and administrative practices.

Ability to review, analyze, interpret, and/or prepare federal and state laws, rules, regulations, policies, and procedures as related to the assigned program.

Ability to testify as an expert witness.

Ability to formulate and initiate plans and procedures for the effective establishment and maintenance of fiscal controls and direct their application.

Ability to apply general concepts to specific problems of accounting, auditing, or purchasing procedures, and fiscal management practices based upon cost-effective evaluations.

Ability to develop, implement, and administer fiscal management systems.

Ability to analyze and evaluate policies and operations, and formulate recommendations

Ability to establish and maintain effective working relationships with departmental officials, legislators, staff associates, and the general public.

Ability to communicate effectively.

Ability to provide leadership and supervision to professional, technical, and related program staff.

Ability to manage change, provide program management, and achieve effective results.

Ability to develop short and long-range plans that meet established objectives and contribute to the overall goals and mission of the agency.

Experience and Education

(The following requirements will determine merit system eligibility, experience and education ratings, and may be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers. When practical and possible, the Division of Personnel will accept substitution of experience and education on a year-for-year basis.) The specific qualifications for a position allocated to this class may vary due to the spectrum of jobs included in this broad classification band. Depending on the duties of the specific job assignment, a position may require specialized and/or additional education, experience, and/or licensure/certification not included in the stated requirements.

A Bachelor's degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Accounting, Finance, Economics, Public or Business Administration, or a closely related field; and,

Four or more years of professional experience in accounting, auditing, purchasing, budgeting, fiscal management, or in general management with some fiscal responsibility.

(Additional qualifying experience may substitute on a year-for-year basis for deficiencies in the required education.)

(Experience in the referenced areas at the level of Administrative Office Support Assistant (AOSA) may substitute on a year-for-year basis for deficiencies in the required education.)

(Earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year basis for a maximum of two years of the required experience at a rate of 24 earned graduate credit hours for one year of experience.)

(Minor Revision 5/31/06)