This information is for reference only. These classifications are no longer valid and were replaced 7/1/2020.
This is entry-level specialized work collecting, evaluating, processing, maintaining, and retrieving confidential health data and vital records in the Missouri Department of Health and Senior Services.
Applicants must meet one of the following eligibility requirements:
(The following minimum qualifications apply to applicant eligibility. Allowable experience and education substitutions are provided in italics below the corresponding minimum qualification statement. These minimum qualifications may also be used to evaluate employees for Missouri Uniform Classification and Pay System positions.) (More specific qualifications may be required for particular positions allocated to this class depending on the assigned duties and responsibilities.)
Four or more years of experience processing technical, medical, legal, or other confidential data; or reviewing official or legal documentation for compliance and/or validity; and possession of a high school diploma or proof of high school equivalency.
(A combination of education from an accredited college or university and experience described may substitute for the stated qualifications.)
This description may not include all of the duties, knowledge, skills, or abilities associated with this classification.
Collects, evaluates, processes, maintains, and retrieves public health data which includes, but is not limited to vital records, vital statistics, environmental data, and communicable or chronic disease information.
Responds to routine inquiries from agency officials, court officials, medical professionals, law enforcement, and the public related to vital records, vital statistics, environmental, communicable or chronic disease, or other public health matters.
Makes frequent decisions in accordance with established federal and state laws, agency policies, rules and procedures regarding the entering, sharing, and/or amendment of public health records.
Determines the completeness/validity of documents or records received, before entering information into a specialized health information system(s) and/or database(s).
Determines a requestor’s entitlement to a record, and explains the reasoning for denial of request for records, citing federal or state law, or agency policies, rules and procedures.
Prepares and furnishes certified and non-certified copies of birth, death, adoption, marriage, and divorce records pursuant to the Revised Statutes of Missouri and Code of State Regulations.
Conducts edits of public health data, such as vital statistics, communicable, environmental, or chronic disease reports; reviews reports for missing, erroneous or inconsistent information; obtains necessary information from hospitals, doctors, laboratories, or other data providers to ensure that data files are complete and correct; and files records under appropriate Revised Statutes of Missouri and the Code of State Regulations.
Completes, reviews, and verifies health and medical data, forms, and legal documents related to vital records, vital statistics, disease surveillance, or other public health matters.
Receives, processes, reviews and verifies legal judgements and court documents related to vital records or other public health matters.
Enters, updates, and/or retrieves health, medical, and legal records within specialized health information systems.
Assists in the preparation of statistical reports.
Accepts required fees for the production of vital records and balances cash with register receipts daily.
Exercises initiative in the performance of responsibilities; receives close administrative direction.
Performs other related work as assigned.
Introductory knowledge of federal regulations, state laws, and rules governing vital records processing, analysis, release, and storage.
Introductory knowledge of record creation, filing, storage, maintenance, and retrieval systems, both electronic and paper.
Introductory knowledge of software and data management applications.
Introductory knowledge of electronic and paper record search and retrieval methodologies.
Ability to make decisions based upon knowledge of agency operations, policies, and procedures.
Ability to maintain a high level of discretion when dealing with sensitive/confidential information.
Ability to follow complex procedures from general instructions.
Ability to maintain highly complex records and prepare reports from a variety of information.
Ability to work independently and exercise sound judgement and discretion.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with staff, and the general public.