Office Services Assistant

  • Office Services Assistant
  • What will I be doing?
  • Do I qualify?
  • Can I be successful?
  • Benefits
  • How do I apply?
Class Number: 
0035
Exam Components: 
Rating of Education & Experience, 100%
Annual Salary Range:
$28,668.00 – $39,708.00
Twice-a-Month Salary Range:
$1,194.50 – $1,654.50
Pay Grade: 
A16

View Class Specification Document

Definition

This is technical and limited supervisory work providing a variety of office support services for a state agency.

Job Duties

Performs a variety of support service functions requiring the application of technical expertise.

Manages a small centralized motor pool; arranges for maintenance and repairs; maintains records on fuel consumption and cost of operation.

Performs preventive maintenance on auxiliary office equipment and makes minor repairs.

Receives, stores, and issues a variety of supplies and/or equipment; assigns fixed asset and inventory tracking numbers as applicable; maintains inventory records and conducts physical counts or inventories of supplies to ensure accountability; orders additional stock when supplies reach a predetermined order point.

Provides advice and consultation to agency personnel on printing requirements and process; assists with the design and creation of forms; creates camera-ready copies; prepares hard copy reproduction requests.

Sets priorities for outgoing mail; prepares material for mailing; schedules the delivery and pick up of agency mail; processes and distributes incoming mail according to established procedures.

Arranges for internal records storage and retrieval and transfer of old records to the archives of the Secretary of State; maintains documentation of the records which are stored at the archives.

May supervise a small number of staff; evaluates performance; reviews work for accuracy, timeliness, and compliance with instructions and procedures.

Receives general supervision; work is reviewed by an administrative supervisor through periodic conferences and evaluation of results obtained.

Performs other related work as assigned.

Areas of Interest: 
Clerical & Related

View Class Specification Document

(The following minimum qualifications will determine merit system eligibility.  Allowable experience and education substitutions are provided in italics below the corresponding minimum qualification statement.  These minimum qualifications may also be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers.)

Four or more years of office or related clerical experience (above the entry level), including one or more years in records management, storekeeping, mail management, hard copy reproduction, or a closely related area; and possession of a high school diploma or proof of high school equivalency.

(Post-secondary training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related areamay substitute on a year-for-year basis for the required general experience at a rate of 30 earned credit hours, or 480 clock hours for one year.)

 (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required general experience at a rate of 30 earned credit hours for one year.)

Please note that documentation that supports your eligibility (i.e. transcripts, employment records, etc.) may be required at any time during the application and hiring process. If you do not possess the minimum qualifications, please consider one of many other employment opportunities with the State of Missouri.

View Class Specification Document

Key Skills

Do you possess the key skills which are considered essential for successful employment in this classification?

Comprehensive knowledge of office practices, procedures, and equipment.

Intermediate knowledge of current principles, practices, and procedures involved in fleet management.

Intermediate knowledge of the operation, adjustment, and maintenance of office equipment and machines

Intermediate knowledge of storeroom methods and procedures.

Intermediate knowledge of computerized inventory and property control systems.

Intermediate knowledge of the principles and practices applied to the creation, maintenance, retention, and disposition of records.

Intermediate knowledge of printing processes, procedures, and equipment.

Introductory knowledge of postal regulations and rates.

Ability to plan and schedule work, and to instruct, train, and evaluate the work of assigned staff.

Ability to maintain complex records and prepare reports.

Ability to operate and maintain office equipment.

Ability to understand and follow complex instructions.

View Class Specification Document

The following link will provide you with general information about State of Missouri employee benefits.

View benefits

View Class Specification Document