- Contract Specialist II (Office Of Administration)
- What will I be doing?
- Do I qualify?
- Can I be successful?
- How do I apply?
This is advanced professional and technical work on behalf of the Office of Administration involving preparing, reviewing, issuing and monitoring bid documents; reviewing and evaluating bid proposals; preparing, reviewing and issuing contract documents; and monitoring the performance of contracted parties.
An employee in this class applies advanced professional and technical skills to the preparation of difficult and complex contracts and project bids for consulting services; construction of new buildings; renovation, remodeling, or repair of existing facilities; or for major services provided to state or leased facilities. Work involves compiling and maintaining standardized and specialized bid and contract documents; preparing construction bid packages from technical plans and specifications; finalizing contract negotiations; monitoring performance of and compliance with existing construction and/or service contracts; and leading service, cost and/or dispute resolution negotiations between contracted parties. Work may also involve supervising the work of lower-level Contract Specialists or other staff; issuing emergency contracts; guiding others in the bidding of projects under the statutory cost for public notice and advertising; issuing contracts for projects under the statutory cost for public notice and advertising; and preparing and issuing letter contracts for projects not requiring competitive bids. General supervision is received from an administrative superior; consequently, the employee is expected to work with considerable independence and technical skill.
Contracts, using sealed bid solicitation and bid negotiation procedures, for a variety of supplies, services, and/or construction projects supporting Missouri state agencies.
Conducts periodic inspections of facilities where service contracts are provided to ensure compliance with contract requirements, terms and conditions; prepares reports documenting any contract deficiencies and submits written notification of deficiencies to contractors; resolves any disputes between contracted parties or between consultants and contractors.
Maintains contract files; notifies affected programs/agencies of pertinent contract issues; processes contract renewals, revisions or requests for discontinuance.
Analyzes requirements for difficult and complex contracts and recommends to management the appropriate method of procurement (sealed bid or negotiation); writes the Invitation For Bid (IFB) or Request For Proposal (RFP); forwards solicitation package to prospective bidders or offerors; serves as the point of contact for bid and contract inquiries; and issues amendments to bid solicitations.
Participates in formal bid openings for sealed bidding procurement; performs detailed analysis of bids to determine responsiveness to the solicitation; evaluates bidder responsibility based on previous contract performance; and monitors performance of contracted parties.
Conducts pre-award survey and price analysis by comparing bids with historical pricing information, Independent Government Estimate, and other factors; recommends award of contract to the lowest responsive and responsible bidder, including any necessary justification for not recommending the lowest bid in some cases.
Performs detailed analysis of proposals for negotiated procurement to determine responsiveness to specifications and responsibility of offeror; establishes the competitive range for proposals, and identifies offers that are within a competitive range.
Directs subordinate staff in daily tasks as needed to include such areas as preparation of bid specifications, oversight and inspection of contract compliance, and monitoring of dispute resolution between contracted parties.
Maintains current, standardized bid documents; obtains required copies of plans and specifications for distribution to bidders; and controls the printing and distribution of bid documents.
Conducts the process used to select project consultants by establishing the date, time, location and agenda for the selection meeting; acts as facilitator during meetings.
Maintains consultant and contractor data bases by sending notices to firms to update their existing data, updates data from responses, and removes firms which fail to respond.
Provides follow-up contract review and monitoring to ensure vendor compliance.
Performs other related duties as assigned.
(The following minimum qualifications will determine merit system eligibility. Allowable experience and education substitutions are provided in italics below the corresponding minimum qualification statement. These minimum qualifications may also be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers.) Two years of experience as a Contract Specialist I (Office of Administration) or Executive II with responsibility for contract administration, procurement, accounting or closely related areas in an agency under the Missouri Uniform Classification and Pay system. OR Three years of responsible technical and/or professional experience in contract administration, procurement, accounting or comparable experience of which two years must have been at least at the level of a Contract Specialist I; and graduation from an accredited four-year college or university with specialization in engineering, architecture, business or public administration, accounting, mathematics, construction management or administration or closely related fields. (Graduate work in the specified fields may be substituted on a year-for-year basis for deficiencies in the general experience.)
Please note that documentation that supports your eligibility (i.e. transcripts, employment records, etc.) may be required at any time during the application and hiring process. If you do not possess the minimum qualifications, please consider one of many other employment opportunities with the State of Missouri.
Do you possess the key skills which are considered essential for successful employment in this classification?
Considerable knowledge of construction contracting procedures.
Considerable knowledge of sealed bid and negotiation procedures sufficient to obtain supplies, equipment, services, and/or completion of construction for Missouri state agencies.
Considerable knowledge of commonly used contract types (e.g. firm fixed-price), required clauses and special provisions to plan and carry out the procurement and to recommend award.
Working knowledge of state and federal laws, rules and regulations governing contracts.
Working knowledge of sources of supply and characteristics of assigned commodities or services sufficient to identify potential suppliers, ensure adequate competition, and evaluate responsiveness and responsibility.
Working knowledge of price analysis sufficient to analyze a proposal or bid using historical data, commercial catalogs, price lists, etc. to ensure price reasonableness.
Some knowledge of the principles and techniques of supervision.
Skill in construction cost estimating.
Skill in negotiating contract prices and terms with contractors.
Ability to recognize deviations from contract specifications and provisions.
Ability to establish and maintain effective working relationships.
Ability to present ideas clearly and effectively.
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