Professional Registration Administrative Coordinator

  • Professional Registration Administrative Coordinator
  • What will I be doing?
  • Do I qualify?
  • Can I be successful?
  • Benefits
  • How do I apply?
Class Number: 
7870
Annual Salary Range:
$38,304.00 – $54,276.00
Twice-a-Month Salary Range:
$1,596.00 – $2,261.50
Pay Grade: 
A24

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Definition

This is senior-level professional administrative work in planning and directing a variety of licensing, fiscal, and support activities within the Division of Professional Registration.

Job Duties

Coordinates a variety of licensing, fiscal, and support activities for the assigned board(s) within the Division of Professional Registration.

Selects, trains, and supervises directly and/or through unit supervisors, a large technical and support staff.

Leads staff or projects in processing licensing applications or renewals; preparing fiscal, payroll, personnel, and purchasing documents; and providing clerical and computer support for the assigned board.

Provides guidance and direction in the development and management of work plans in their assigned areas of responsibility.

Exercises delegated authority to approve complex applications for professional licensure in accordance with established guidelines; refers questionable or problem applications to the licensure committee of the assigned board.

Serves as staff liaison to the licensure committee of the assigned board; provides information and makes recommendations regarding complex licensing issues.

Drafts proposed changes to statutes and regulations governing the licensure of professions regulated by the assigned board; implements approved changes and monitors compliance with established statutes and regulations.

Provides advice and technical assistance to the Executive Director and board members on licensing and administrative issues; coordinates the preparation of agendas and reports for the board.

Participates in the development and preparation of budget requests and fiscal notes for the assigned board; serves as liaison to Division fiscal staff; and implements established expenditure controls and reporting systems.

Participates in the determination of staffing needs and the interview and selection of staff for the assigned board; serves as liaison to Division and Departmental personnel staff.

Participates in the determination of data processing needs for the assigned board; serves as liaison with the Information Technology staff on computer or software program related issues.

Serves as licensure operations expert on Division, state, and/or national committees.

Serves as a “custodian of records” for the assigned board; appears and testifies in board and administrative hearings to verify the accuracy and completeness of files and records.

Oversees the maintenance of records in accordance with state statutes, rules, and policies of the assigned board; supervises the preparation of records for microfilming and archiving.

Represents the assigned board at conferences and seminars; makes presentations on licensing and regulatory issues to professional associations, educational institutions, and licensing organizations.

Represents the Executive Director at conferences and meetings within the Division and the Department; manages the overall operation of the board in the absence of the Executive Director.

Receives general administrative direction; exercises considerable ind ependent judgment in the performance of assigned responsibilities.

Performs other related work as assigned.

Areas of Interest: 
ADMINISTRATION; BUSINESS SERVICES

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(The following minimum qualifications will determine merit system eligibility.  Allowable experience and education substitutions are provided in italics below the corresponding minimum qualification statement.  These minimum qualifications may also be used to evaluate applicants for Missouri Uniform Classification and Pay System positions not requiring selection from merit registers.)

One or more years of experience as a Processing Technician Supervisor with the Missouri Division of Professional Registration.

OR

Two or more years of experience as a Processing Technician III with the Missouri Division of Professional Registration.

OR

Three or more years of experience as a Processing Technician II with the Missouri Division of Professional Registration.

OR

Bachelor's degree from an accredited college or university with a minimum of 15 earned credit hours in Business or Public Administration or a closely related area; and,

Two or more years of professional experience in business or public administration, licensure, registration, or a closely related area.

(Earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year basis at a rate of 24 earned graduate credit hours for one year of experience.)

(Additional qualifying experience may substitute on a year-for-year basis for deficiencies in the required education.)

Please note that documentation that supports your eligibility (i.e. transcripts, employment records, etc.) may be required at any time during the application and hiring process. If you do not possess the minimum qualifications, please consider one of many other employment opportunities with the State of Missouri.

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Key Skills

Do you possess the key skills which are considered essential for successful employment in this classification?

Comprehensive knowledge of statutes and regulations governing the operation of the assigned board.

Comprehensive knowledge of the principles, practices, and terminology of the professions licensed and regulated by the Division of Professional Registration.

Comprehensive knowledge of the principles and techniques of effective administration, organization, budget, and fiscal management.

Comprehensive knowledge of the principles and practices of effective supervision and training.

Comprehensive knowledge of office practices, procedures, and equipment.

Comprehensive knowledge of basic computer applications and terminology.

Ability to train others to use the complex licensure computer system.

Ability to learn, comprehend, and apply new technologies.

Ability to formulate program goals and objectives.

Ability to analyze and evaluate program effectiveness, plan and recommend policy and procedural modifications, and make changes in staffing allocations to meet changing conditions and needs.

Ability to coordinate the workflow of organizational units or programs; supervise and stimulate personnel to carry out efficient operations.

Ability to communicate effectively and prepare clear and concise reports.

Ability to represent the assigned board and make presentations at conferences and seminars.

Ability to establish and maintain effective working relationships with administrative and public officials, board members, licensees, professional associations, educational institutions, other licensing/registration organizations, other employees, and/or the general public.

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The following link will provide you with general information about State of Missouri employee benefits.

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