The below procedures are intended only for Office of Administration, Division of Facilities Management, Design and Construction (OA-FMDC) contractors. If you have questions regarding contractors for your agency, please contact one of your Authorized Representatives.
All employees of an OA-FMDC contractor (or subcontractor performing work under an OA-FMDC contract) are required to submit a fingerprint check through the Missouri State Highway Patrol (MSHP) and the Federal Bureau of Investigation (FBI), enabling OA-FMDC to obtain state and national criminal background checks on the employees, unless stated otherwise in the contractor’s contract. Effective August 1, 2023, OA-FMDC enrolled in the Missouri and National Rap Back programs.
Contractors must submit the appropriate documentation to OA-FMDC by email to FMDCContractorScreenings@oa.mo.gov prior to any employee being fingerprinted to avoid any delays in processing. The background screening processing time will not begin until after all documentation is received and deemed complete by OA-FMDC. Background screenings can take approximately 45 days, so contractors must allow enough time to ensure they receive approval and proxy badge access to their requested location(s) prior to the start of their contract. Grace periods will not be granted by OA-FMDC.
Resources
OA-FMDC governs contractors for the following types:
- Chapter 34 - janitorial, security, maintenance
- Chapter 8 - construction services (OA-FMDC project number required; example: O2512-01)
- VPN - only need remote access to state network location (IP address required)
| Chapter 34 Oath Packet | Chapter 34 Flow Chart |
| Chapter 8 Oath Packet | Chapter 8 Flow Chart |
| VPN Oath Packet | VPN Flow Chart |
| ATC Packet | MSHP Packet |
| P&P and DOC Packet | Vendor Information |
Changing Projects, Locations, or Contracts
Contractors’ employees changing locations, projects, and/or contracts must submit a new Authorization for Release of Information Confidentiality Oath form with updated location and badge needs for proper clearance. Additional documentation or fingerprints may be required. OA-FMDC reserves the right to request additional background checks at any time for any reason.
How to Register and Complete the Fingerprint Process
For fingerprinting services, you must first register with the Missouri Automated Criminal History System (MACHS). If you do not have internet access, you may contact the vendor (IDEMIA) at 844-543-9712 for assistance with registration.
MACHS Registration Instructions:
- Log on to www.machs.mo.gov.
- Click the blue box that says "Click here to Register with the Fingerprint Portal."
- Click the blue box that says "Click here to Register with MACHS."
- Enter your personal information in the appropriate fields and proceed through the registration process.
- Near the end of registration, you will be asked to verify all personal data and agency information before proceeding. If all information entered is accurate and complete, click "Complete Registration." This will redirect you to IDEMIA's website for further instruction.
- Please note your Transaction Control Number (TCN) for future reference. This can be located on the fingerprint receipt once prints are completed.
- Email and/or phone number, and date of birth will be required at the fingerprint vendor location to search for your registration transaction.
Length of Validation, Renewals, and Departing Employees
Fingerprints and Authorization for Release of Information Confidentiality Oath form are valid for six years under the Missouri and National Rap Back programs. Changing or adding locations may result in additional required documentation. Certain employees may be required to be fingerprinted more frequently. OA-FMDC reserves the right to request additional background checks at any time for any reason.
Contractors are required to notify OA-FMDC (FMDCContractorScreenings@oa.mo.gov) within 48 hours of anyone severing employment with their company.
Background screenings take approximately 45 days to complete from the date the oath form is accepted.
Contact Information
FMDCContractorScreenings@oa.mo.gov
(573) 751-3339