FMDC Contractor Background and ID Badge Process

The below procedures are intended only for Office of Administration, Division of Facilities Management, Design and Construction (OA-FMDC) contractors. If you have questions regarding contractors for your agency, please contact one of your Authorized Representatives. 

All employees of an OA-FMDC contractor (or subcontractor performing work under an OA-FMDC contract) are required to submit a fingerprint check through the Missouri State Highway Patrol (MSHP) and the Federal Bureau of Investigation (FBI), enabling OA-FMDC to obtain state and national criminal background checks on the employees, unless stated otherwise in the contractor’s contract. Effective August 1, 2023, OA-FMDC enrolled in the Missouri and National Rap Back programs. 

Contractors must submit the appropriate documentation to OA-FMDC by email to FMDCContractorScreenings@oa.mo.gov prior to any employee being fingerprinted to avoid any delays in processing. The background screening processing time will not begin until after all documentation is received and deemed complete by OA-FMDC. Background screenings can take approximately 45 days, so contractors must allow enough time to ensure they receive approval and proxy badge access to their requested location(s) prior to the start of their contract. Grace periods will not be granted by OA-FMDC.

 

NEW CONTRACTS/VENDORS/STAFF

1. Contracted Personnel completes all necessary documentation required and returns to FMDCSecurity@oa.mo.gov (please contact FMDCSecurity@oa.mo.gov to determine required documentation.) 
   
   *Background processing time will not begin until after all documentation is received and is complete.
    
2. Contracted Personnel completes fingerprint process using appropriate 4-digit registration code. If clearance is needed for multiple locations and Highway Patrol is housed in any of the locations, only one fingerprint screening using Highway Patrol’s 4-digit registration code is required.
    
3. FMDC personnel processes documentation accordingly and notifies vendor of approval or denial
   1. If approved - FMDC personnel submits badge application to appropriate office

      1. Proxy access will only be given if indicated on the Authorization for Release of Information Confidentiality Oath. If left blank or not indicated, a non-proxy badge will be issued.
         ​Vendor will be notified when badge is ready to be picked up. ​If Vendor is not in close proximity to a badge office, they can request to have mailed by providing mailing address via email to FMDCSecurity@oa.mo.gov

   2. If denied - FMDC will notify Contracted Personnel and appropriate FMDC staff

 

Changing Projects, Locations, or Contracts

Personnel changing locations, projects, or contracts within one year time of being fingerprinted, must submit a new Authorization for Release of Information Confidentiality Oath with updated location and badge needs for proper clearance. Additional documentation or fingerprint process may be required. OA/FMDC reserves the right to request additional background checks at any time for any reason.

How to Register and Complete Fingerprint Process:

For fingerprinting services through the state electronic fingerprint vendor, you must first register with the Missouri Automated Criminal History Site (MACHS). If you do not have internet access, you may contact the vendor (IDEMIA) at 844-543-9712 for assistance with registration.

MACHS Registration Instructions:
1. Log-on to www.machs.mo.gov
2. Click on the "blue box" Click here to register with the fingerprint portal
3. Click on the "blue box" Click here to register with MACHS
4. Enter your personal information in the appropriate fields and proceed through the registration process.
5. Near the end of registration, you will be asked to verify all personal data and agency information before proceeding. If all information entered is accurate and complete, click “complete registration.” This will redirect you to IDEMIA’s website for further instruction.
6. Please note your Transaction Control Number (TCN) for future reference.
7. Email and/or phone number, and Date of Birth will be required at the fingerprint vendor location to search for your registration transaction.

Length of Validation, Renewals, Departing Employees

• Fingerprints and Authorization for Release of Information Confidentiality Oath form are valid for six years under the Missouri and National Rap Back programs. Changing or adding locations may result in additional required documentation. Certain employees may be required to be fingerprinted more frequently. OA/FMDC reserves the right to request additional background checks at any time for any reason.
• Contractors are required to notify OA/FMDC (fmdcsecurity@oa.mo.gov) within 48 hours of anyone severing employment with their company.